Depending on the type of scanner between 4000 and 7000 in one day at around 50 pages per minute.
On the more advanced software they can make out certain words but it is prown to misreading depending on legibility.
As long as it is no bigger than A4 (some scanners go up to A3) and within reasonable thickness of most office stationery then it can be fed through the document feeder.
The larger, more advanced scanners have two image captures on either side of the feed tray, so they capture both sides at once. Colour is also captured but may vary when reprinted depending on the accuracy of your printer.
If storing files within separate folders on a network, and that’s all that is required, then no. As soon as you wish to save files against contacts cards and search for “subject header” or “body text” then you will need specific software to provide that functionality.
These can be marked as “private” so only the user can open the file.
Once an email is received into the inbox, its contents and attachments are mirrored in the document management system to the corresponding email address of the contact person. It works much like a rule in outlook when emails with specific terms are placed in folders, except that the email is in the context of all the other correspondence that deals with that particular client (MAMUT Enterprise Software)
We can arrange for follow up visits at regular intervals if required. For any outward going correspondence once created within the document management system it will auto file under the contact. For incoming we can resell the software to assist with ongoing digital filing.
OCR stands for “Optical Character Recognition”. This basically means a scanner will recognise an image from typed paper and translate the word back to a basic ASCII computer language that then be manipulated by software. The material can be edited, auto-corrected, stored or reformatted, for example back into speech.
Depending on the software used, for most typed material it will read with 99% accuracy. If the paper is crinkled, faded or illegible then it will attempt an approximation or draw a blank. Some handwriting can recognised.
